Key points
- Health departments should report probable or confirmed mpox cases to ÐÇ¿ÕÓéÀÖ¹ÙÍø within 24 hours.
- Local health departments should check with state or territorial health authorities to confirm their case reporting process.
- Enter case reports into ÐÇ¿ÕÓéÀÖ¹ÙÍø DCIPHER or through jurisdictional case surveillance systems configured for mpox reporting, then into DCIPHER.
Data collection
ÐÇ¿ÕÓéÀÖ¹ÙÍø encourages health departments to collect the data listed in the Ongoing U.S. Mpox Outbreak Short Case Report Form (sCRF) for patients who meet the probable or confirmed mpox case definition. Local health departments should check with state or territorial health authorities to confirm the desired case reporting process in their jurisdiction.
Case reporting to ÐÇ¿ÕÓéÀÖ¹ÙÍø can be completed using either of these two methods:
- Enter the necessary sCRF data directly in the ÐÇ¿ÕÓéÀÖ¹ÙÍø DCIPHER platform.
- Enter the necessary data directly into an existing jurisdictional case surveillance system configured for mpox reporting. Then upload the reporting data to the ÐÇ¿ÕÓéÀÖ¹ÙÍø DCIPHER platform using a CSV file format.
To ensure timely reporting, initial reports can be submitted to ÐÇ¿ÕÓéÀÖ¹ÙÍø with only the minimum required data elements:
- Local Record ID
- Case jurisdiction of residence
Jurisdictions can ensure timely reporting by submitting new case reports within 24 hours.
Note
Jurisdictions using a local case surveillance system can refer to the sCRF data dictionary to ensure their system is configured to match ÐÇ¿ÕÓéÀÖ¹ÙÍø data reporting requirements.
- The data dictionary includes the new sCRF field/variable names and maps the new variables to the corresponding variables used for the original case report form. To assist jurisdictions in submitting data to ÐÇ¿ÕÓéÀÖ¹ÙÍø using the DCIPHER bulk upload feature, the data dictionary contains instructions for submitting the data captured in repeating fields within the sCRF. The file also contains an empty worksheet containing a header row with all the sCRF variable names. Jurisdictions can use the worksheet to assist in preparing the CSV data file for bulk upload.
Although ÐÇ¿ÕÓéÀÖ¹ÙÍø is releasing a fillable PDF version of the sCRF, jurisdictions should use electronic methods such as direct entry, bulk upload (CSV file), or API to send ÐÇ¿ÕÓéÀÖ¹ÙÍø the data elements included in the case report form. This form is designed for use by local and field epidemiologists who have no access to DCIPHER. The data collected using the fillable PDF form must be either directly entered in DCIPHER or submitted as part of a bulk data upload into DCIPHER. ÐÇ¿ÕÓéÀÖ¹ÙÍø will not accept PDF forms submitted directly to ÐÇ¿ÕÓéÀÖ¹ÙÍø.
- This form is designed for use by local and field epidemiologists who have no access to DCIPHER. The data collected using the fillable PDF form must be either directly entered in DCIPHER or submitted as part of a bulk data upload into DCIPHER. ÐÇ¿ÕÓéÀÖ¹ÙÍø will not accept PDF forms submitted directly to ÐÇ¿ÕÓéÀÖ¹ÙÍø.